Job Description
Responsible in supervising and coordinating all activities of Administration Unit in line with the Finance & Administration department and company’s objective and mission.
Salary Range
Commensurate qualification and experience
Job Responsibilities
- Assist the Head of Department (HOD) in managing and coordinating the day-to-day administrative operations of the Company.
- Support the HOD in maintaining an effective administrative organizational structure and coordinating staffing requirements.
- Ensure all daily administrative duties and operational activities are completed accurately, efficiently, and in accordance with approved procedures and workflows.
- Assist in monitoring departmental objectives, KPIs, and measurable targets to ensure they are achieved within the required timeframe.
- Assist in managing and monitoring company assets, including proper records, documentation, maintenance, and utilization.
- Support the preparation and monitoring of the department’s administrative budget and expenses.
- Prepare administrative reports, analysis, and summaries as required by the HOD and management.
- Coordinate administrative activities across departments and ensure smooth communication and follow-up on relevant matters.
- Maintain and update administrative records, files, documents, and database to ensure information is accurate, complete, and easily retrievable.
- Manage document filing, record keeping, document retrieval, appointment scheduling, correspondence, and other general administrative matters.
- Ensure proper safekeeping and maintenance of company records and administrative documents.
- Assist in reviewing and improving administrative processes, workflows, and procedures to enhance operational efficiency.
- Utilize AI tools and digital solutions for report preparation, data analysis, documentation, and workflow automation where applicable.
- Perform any other administrative duties and assignments as assigned by the HOD or Management.
Job Requirement
- Diploma or Degree in Business Administration, Business Management, Management, or a related field from a recognized university/institution.
- 3–5 years of relevant working experience in administration or a related field.
- Experience or knowledge in asset management and general insurance will be an added advantage.
- Good command of Bahasa Malaysia and English, both written and spoken.
- Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
- Familiar with AI tools for report preparation, data analysis, and workflow automation will be an added advantage.
- Strong organizational, coordination, communication, and analytical skills.
- Detail-oriented, proactive, responsible, and able to work independently with minimal supervision.
- Able to manage multiple tasks, prioritize workloads, and meet deadlines effectively.
- Good interpersonal skills with the ability to work effectively with internal departments and external parties.
Note:
- All candidate must undergo and provide proof of all required vaccination as per federal government authority’s recommended schedule and program [vaccination, etc.] including those recommended during any pandemic, endemic, epidemic or other situational and/or national vaccination programme e.g. COVID-19.
- This is to ensure compliance to the E-MAS Safety and Health Policy Statement.
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